Local Group Nis welcomes
the 71st Council Meeting
Welcome to the official website of LXXI Council Meeting Nis. Browse around to find important information about the content and agenda of the event, the voting topics, applications and useful tools that you will need for the General Assembly. Are you ready? Because we certainly are!
Event Agenda
LXXI Council Meeting will take place in Nis, Serbia from the 6th until the 12th of November and will include the following. Keep in mind that this is a draft schedule - agenda points will follow soon!
Join Council Meeting
All ESTIEMers have the opportunity to participate through the various administrational positions the event offers or by applying for certain long-term ESTIEM roles.
Open Positions
Apply until 27/8
Support the administration of the Council Meeting through the various Open Positions. Available for all ESTIEMers of the network.
Delegates
Apply until 27/8
Represent your Local Group as a Delegate in one of the biggest events in ESTIEM! Reach out to your LR to get selected and more info.
Leaders
Apply until 27/8
Represent your Local Group as a Delegate in one of the biggest events in ESTIEM! Reach out to your LR to get selected and more info.
Applicants
Apply until CM
Interested to aim high and take on a new role as an ESTIEMer or Local Group for the years to come? Here is what you can apply for and who is applying for it currently!
Local Groups
can apply to:
To aim high together, send your application to board@estiem.org
Applications will be shared once they are sent, stay tuned…
To aim high together, send your application to board@estiem.org
Applications will be shared once they are sent, stay tuned…
To aim high together, send your application to board@estiem.org
Applications will be shared once they are sent, stay tuned…
Announcements Box
Keep track of all updates happening until the Council Meeting takes place, shared to the network primarily via email to either LRs or Actives List (active@estiem.org).
Dear Local Responsibles,
I hope this email finds you well and excited for the upcoming Council Meeting! The official invitation for the LXXI Council Meeting Nis has been sent to the actives of our network. As announced, the Council Meeting will take place from 6th November to 12th November 2025 in Nis, Serbia. Now, it is time for your Local Groups to choose your delegates and register them on the portal.
Your Local Group may be represented by two people as delegates, and the period to register them on the portal starts today, 13th of August, and lasts until the 27th of August until 23:59 CET.
Local Groups are obligated by Membership Regulations to send delegates to Council Meetings and the Local Responsibles are responsible for their registration on the portal. You can learn about the Membership Regulations of ESTIEM in this document.
In case more members of your Local Groups are interested to participate in the Council Meeting, an additional email will follow and be sent shortly to active@estiem.org regarding the open positions.
The Council Meeting is the statutory meeting of ESTIEM and it takes place twice a year and brings together around 250 Industrial Engineering and Management students from 26 European countries. Many important decisions will be voted upon during this event. The delegates will represent your Local Groups, so please prepare your delegates properly for the Council Meeting and make them aware of the importance of their role while sharing the document How to be a Delegate.
Note: LR functionalities are only available when you log in via Single Sign On! This means that in order to add your delegates in the Council Meeting event on the portal, you need to be logged in with that.
In the attachment of this email, I have included 3 relevant documents to ensure the portal registration of delegates goes smoothly!
1. SSO – Single Sign On
2. LR Portal Navigation
3. How to register delegates on the portal?
In case of any questions, feel free to approach us via cmcontact@estiem.org or vp-administration@estiem.org
On behalf of the Board of ESTIEM,
Tom Louis Landgraf
Vice President of Administration
36th Board of ESTIEM
Dear Local Responsibles,
I hope this email finds you well and excited for the upcoming Council Meeting! The official invitation for the LXXI Council Meeting Nis has been sent to the actives of our network. As announced, the Council Meeting will take place from 6th November to 12th November 2025 in Nis, Serbia. Now, it is time for your Local Groups to choose your delegates and register them on the portal.
Your Local Group may be represented by two people as delegates, and the period to register them on the portal starts today, 13th of August, and lasts until the 27th of August until 23:59 CET.
Local Groups are obligated by Membership Regulations to send delegates to Council Meetings and the Local Responsibles are responsible for their registration on the portal. You can learn about the Membership Regulations of ESTIEM in this document.
In case more members of your Local Groups are interested to participate in the Council Meeting, an additional email will follow and be sent shortly to active@estiem.org regarding the open positions.
The Council Meeting is the statutory meeting of ESTIEM and it takes place twice a year and brings together around 250 Industrial Engineering and Management students from 26 European countries. Many important decisions will be voted upon during this event. The delegates will represent your Local Groups, so please prepare your delegates properly for the Council Meeting and make them aware of the importance of their role while sharing the document How to be a Delegate.
Note: LR functionalities are only available when you log in via Single Sign On! This means that in order to add your delegates in the Council Meeting event on the portal, you need to be logged in with that.
In the attachment of this email, I have included 3 relevant documents to ensure the portal registration of delegates goes smoothly!
1. SSO – Single Sign On
2. LR Portal Navigation
3. How to register delegates on the portal?
In case of any questions, feel free to approach us via cmcontact@estiem.org or vp-administration@estiem.org
On behalf of the Board of ESTIEM,
Tom Louis Landgraf
Vice President of Administration
36th Board of ESTIEM
Dear ESTIEMer,
The Board of ESTIEM and Local Group Niš are honoured to invite your Local Group to join the LXXI Council Meeting of ESTIEM in Niš, Serbia from the 6th of November to the 12th of November 2025.
The Council Meeting is a statutory event of ESTIEM that gathers around 250 students from all parts of our network. This event is made up of several General Assemblies that allow Local Groups and active individuals to express their thoughts, concerns, and provide input on the network and ongoing work and is being enriched by training sessions, a city tour and night activities.
The Council Meeting provides a unique opportunity to contribute to the future of the network and stay informed.
Please find attached the official invitation letter to the LXXI Council Meeting of ESTIEM. Your Local Group may send two delegates. Therefore, considering knowledge about your Local Group and Central ESTIEM, ensure that you send the best possible representatives to be the face and voice of your Local Group. Registration period for the delegates is from the 13th of August to the 27th of August 2025.
Active ESTIEMers may also attend the event by applying for the roles of Chairman, Secretaries, Voting Committee, Trainers, Working Group Leaders, Livestreamer, Photographers/Videographers/Content Creators, and Extra Places as well as indicate their preference to take the role of Safety Contact Person (SCP). Additional information about the registration procedure and open positions will be provided soon.
The cancellation deadline for all participants is the 30th of September. If a participant cancels later than the mentioned date, the organisers reserve the right to request a portion of or the entire participation fee from the mentioned participant.
If you encounter any problem with the registration, please contact the Vice President of Administration, Tom Louis Landgraf, via vp-administration@estiem.org. We look forward to seeing you in Niš! If you have any questions, please do not hesitate to contact us via cmcontact@estiem.org.
Best regards,
Adrian Bösl
President
36th Board of ESTIEM
General Assembly Tools
Familiarize yourself with the tools we will be using during the General Assembly - or just watch Council Meeting from the comfort of your home.
Election Buddy
To vote on the necessary topics, we use a digital voting sheet that gets send to each Delegate through email.
Google Chats
We use Google Chats as an announcement channel and discussion platform during Council Meeting.
Livestream
The General Assembly will be livestreamed on YouTube every day! Click below to visit our channel.
Ensuring Safety
In every Council Meeting there is an appointed Safety Contact Person that ensures participants' safety, supports reporting of Code of Conduct violations, and promotes proper behaviour. To inform yourself about your rights you can also check out the following documents.
Frequently Asked Questions
If your questions are not answered after reading the FAQs, send an email to cmcontact@estiem.org.
What is a Council Meeting?
A Council Meeting will bring together 250 ESTIEMers from all corners of our network. During the Council Meeting, you will have the chance to develop yourself in training sessions, develop your Local Group in working groups and roundtables, and attend the General Assembly, the statutory meeting of ESTIEM. By attending the General Assembly, you have the opportunity to shape the future of ESTIEM by voting on applicants for positions in central ESTIEM and on projects and changes. You will also get informed about the latest developments in ESTIEMs Departments, Services, Projects, and Committees, as well as updates on the work of the Board. Additionally, this is the biggest opportunity to expand your network of IEM students in Europe!
How many participants will each Local Group be represented by?
Every Local Group can be represented by up to two delegates. The delegates are the official representatives of Local Groups. The period to register delegates is from the 13rd of August until the 27th of August 2025. Later applications will not be taken into account.
In addition to delegates, spots are reserved for various Council Meeting positions. You can check them out on the website or if you check emails sent to the network regarding open positions.
What does the Participation Fee cover?
The Participation Fee for LXXI Council Meeting Nis is 125 euros, it covers food, accommodation, transportation during the event, and activities included in the agenda.
Which open positions in the Council Meeting can I apply for?
For the open call for extra places, an email has been sent to the actives email list. You can find it in the Announcement Box above.
The positions will include, but are not limited to Chairperson, Secretary, Voting Committee, Sessions Coordinator, Working Group Leader, Photographer, Videographer, Livestream Responsible, Content Creator, Extra Place.
Can I apply for a position or project if I am not attending the Council Meeting?
Yes, you can apply by sending us video recording of your presentation! For more information, send an email to board@estiem.org.