Local Group Nis welcomes
the 71st Council Meeting
Welcome to the official website of LXXI Council Meeting Nis. Browse around to find important information about the content and agenda of the event, the voting topics, applications and useful tools that you will need for the General Assembly. Are you ready? Because we certainly are!
Event Agenda
LXXI Council Meeting will take place in Nis, Serbia from the 6th until the 12th of November and will include the following. Keep in mind that this is a draft schedule - agenda points will follow soon!
Join Council Meeting
All ESTIEMers have the opportunity to participate through the various administrational positions the event offers or by applying for certain long-term ESTIEM roles.
Open Positions
Apply until 27/8
Support the administration of the Council Meeting through the various Open Positions. Available for all ESTIEMers of the network.
Delegates
Apply until 27/8
Represent your Local Group as a Delegate in one of the biggest events in ESTIEM! Reach out to your LR to get selected and more info.
Leaders
Apply until 27/8
Represent your Local Group as a Delegate in one of the biggest events in ESTIEM! Reach out to your LR to get selected and more info.
Applicants
Apply until CM
Interested to aim high and take on a new role as an ESTIEMer or Local Group for the years to come? Here is what you can apply for and who is applying for it currently!
Local Groups
can apply to:
To aim high together, send your application to board@estiem.org
Applications will be shared once they are sent, stay tuned…
To aim high together, send your application to board@estiem.org
Applications will be shared once they are sent, stay tuned…
To aim high together, send your application to board@estiem.org
Applications will be shared once they are sent, stay tuned…
Announcements Box
Keep track of all updates happening until the Council Meeting takes place, shared to the network primarily via email to either LRs or Actives List (active@estiem.org).
Dear ESTIEMers,
We are precisely 29 days away from the LXXI Council Meeting Niš. According to our regulations, this is just in time to share some important announcements with you.
- Agenda Points
Every General Assembly needs its agenda. There are a lot of topics that we will cover in the upcoming Council Meeting, such as the Budget of ESTIEM for 2025/2026, annual accounts of the previous year, annual report and the discharge of the previous board. You can find the agenda points attached to this email. Soon, they will also be published on the CM webpage: https://estiem.org/lxxi-council-meeting/ . If you have any questions or suggestions regarding the GA agenda points, please don’t hesitate to get in touch with me via president@estiem.org.
- Draft Budget
One of the major topics at this Council Meeting will be the Budget of ESTIEM for the association year 2025/2026, which will be voted upon by the delegates at the Council Meeting. On behalf of the Vice President of Finance, Inci Yerebasmaz, I’m sending you attached the draft version of the budget and a notice:
Keep in mind that this is a draft budget, thus the Board might change some expenses and incomes until its final presentation during CM Niš. Pay attention also to the fact that the Realisation of the Annual Accounts of the previous association year hasn’t been checked yet by the Financial Controllers and some changes might be done as well. If you have any questions, feel free to contact the Vice President of Finance via vp-finance@estiem.org or via Google Chat.
The final version of the budget, the one which will be voted upon during the Council Meeting, will be sent out the latest 7 days before the opening of the General Assembly which starts on the 7th of November 2025.
If you have any general questions, contact us via board@estiem.org. We’re looking forward to seeing you in Serbia!
On behalf of the 36th Board and in high ESTIEM,
Adrian Bösl
President
36th Board of ESTIEM
Dear ESTIEMers,
The LXXI Council Meeting Nis is approaching and there are important matters to tackle before the start of the event. Please read this email carefully as it contains information about the registration of you as a participant, merch you can order, event agenda you can explore and specifically for delegates, voting registration. Let’s dive into it!
PARTICIPANT REGISTRATION (ALL)
In order to officially register for the Council Meeting, the Local Group requires information regarding logistics, food and other relevant aspects of the Council Meeting. IMPORTANT: The participation fee can just be paid in cash!
You can register for the Council Meeting in this form. 🙂 Deadline to register as a participant of the Council Meeting is 12th October 2025 until 23:59 CEST.
VOTING DELEGATE REGISTRATION (Only Delegates)
One delegate from each Local Group attending the Council Meeting must register as the voting delegate. Voting delegate means that this person will receive emails with links to voting sheets for each voting session. The decision on who will be the voting delegate is on you, but decisions are made together in the name of your Local Group. Make sure to read the instructions before filling the form out!
Every Local Group (delegates of the Local Group) who is a proxy for another Local Group that will not be present at the Council Meeting must fill out this form with the proxy information as well. Check with your Local Responsible to know if you are proxying. To be a proxy means to vote in the name of a Local Group not present at the Council Meeting. This is allowed only if the Local Group that will not be present has sent a request to be proxied for.
This form is mandatory and the deadline to fill it in is 22nd October 2025!!!
The form can be accessed in this link!
MERCH, MERCH, MERCH
We are thrilled to finally share with you the merch catalogue for the LXXI Council Meeting Calabria! Check out all of our offers and order your favourite items.
The deadline to fill in the form is 7th October 2025 at 23:59 CEST !!! Do not miss this opportunity!
You can share this form and order merch regardless of your attendance to the Council Meeting. You simply ask members of your Local Group to pick up your order and bring it back to you after the event! Please make sure to fill it in once and include all in the form in order for us to have an easier job 😉
You can order your merch on this link! The merch catalogue can be found at the bottom of this email 🙂 IMPORTANT: You can pay the merch only in cash!
WHO IS WHO?
Have you heard of Local Group Yellowstone? They’re real—and their members are all Bears! You can find them in the portal under Local Groups. They’re behind the Who is Who? form and the creation of Council Meeting Families. Families are small groups formed during Council Meetings to connect ESTIEMers from different backgrounds. Each Family has a Parent (an experienced ESTIEMer) who coordinates activities and keeps everyone together.
For Council Meeting Nis, the Who is Who? document with Family distribution will be made by our very own Twinkle Bear. To help him assign Families, please fill out the form with some fun info about yourself.
The form can be filled out on this link.
The deadline to fill out the form is 12th October 2025 until 23:59 CEST !!!!
EVENT AGENDA
For those who didn’t notice yet, we have a Council Meeting page where all updates are shared along with the event agenda. You can check it out already on this link! The agenda points of the General Assembly will be sent to the network and published on the Council Meeting page on 09/10. Stay tuned for more information!
See you somewhere in Nis! Cheers,
Adrian Bösl
President
36th Board of ESTIEM
Dear Local Responsibles and Actives,
I hope this email finds you well! As stated in the Internal Regulations:
“The Vice President of Finance shall send the final annual accounts and financial report of the financial year to the Members before the first of October and present it at the first upcoming General Assembly.”
It is therefore my pleasure to share with you the Annual Accounts & Financial Report for the association year 2024/2025. These documents serve to:
- Transparently present the financial year and its outcomes;
- Highlight both good and bad practices, along with recommendations for future Boards;
- Provide the basis for considering the discharge of the 34th Board.
The Annual Accounts will also be presented during the General Assembly at the LXXI Council Meeting in Niš, together with the letter of the Financial Controllers.
If you have any questions, please don’t hesitate to reach out to me.
Have a lovely finance day,
Adrien Leonard
Vice President of Finance
35th Board of ESTIEM
Dear ESTIEMer,
With the LXXI CM approaching fast, it is my honour to invite you to collaborate with the Board in creating an interesting and relevant agenda for the General Assembly of ESTIEM.
- Do you have a new idea or innovative project you would like to bring to the network?
- Do you have a new event concept you wish to bring to life and want the approval and recognition of the Council to start it?
- Do you feel a change has to be made and want to present a proposal for it?
- Or do you want to report on the outstanding work you did in the network?
- Is there a topic you would like to discuss or inform about in a parallel session?
- Or is there a topic you want to see presented in our GA, but presented by the Board or someone else from the network?
Then this is your chance. Please fill this form by 22nd of September to let us know about your ideas and wishes.
In case of problems with the link, you can also copy this one to your search bar: https://forms.gle/
The Board of ESTIEM is looking forward to your proposals and is hoping for a plethora of new ideas, spirit of innovation and courage towards change. The future of ESTIEM is YOU.
In high ESTIEM,
Adrian Bösl
President
36th Board of ESTIEM
Dear ESTIEMers,
Thank you for your patience regarding this matter. Without further ado, we are bringing you the awaited Crashers Packs for LXXI Council Meeting Nis! I hope to see many of you in the beautiful city of Nis.
For any questions, please approach the Project Leaders and the organisational team. You can reach them via email or phone number: Mateja Polimac (+381 61716158), mateja.polimac@estiem.org
DEADLINE FOR CRASHER APPLICATIONS IS 24th September 2025!
There is a limited number of spots the Local Group will provide. After the end of the application period, Local Group Nis will select and notify the selected Crashers and provide additional information!
The ESTIEM Trading Card Game is back
Do you want to set your ESTIEM legacy in stone? Now you can — with your very own ESTIEM Trading Card!
- Take on fun challenges,
- Collect cards from other ESTIEMers, and share yours,
- Trade them around Europe,
- And, of course, brag about your personalized legendary card.
It’s more than just a game — it’s a way to create a unique souvenir, create fun memories, show off your ESTIEM journey, and leave your mark in the deck forever. Don’t miss the chance to order your unique card and start trading — your legacy awaits!
Fill out the form: https://forms.gle/
In high ESTIEM,
Tom Louis Landgraf
Vice President of Administration
36th Board of ESTIEM
Dear ESTIEMers,
The next Council Meeting is already approaching! The LXXI Council Meeting of ESTIEM will take place in Nis, Serbia, from the 6th until the 12th of November 2025.
The Council Meeting is the statutory meeting of ESTIEM. It takes place twice a year and it brings together around 250 Industrial Engineering and Management students from 26 European countries. It is composed of two parts, the General Assembly, where everyone is updated on what is going on in ESTIEM and decisions are made through voting, as well as the Working Groups, Training Sessions and Company Workshops, where smaller groups either work to develop ESTIEM, or improve their skills.
The open calls start now!
Open Positions
A Council Meeting is the place where we gather to invest time in our organisation, to meet new and old friends and celebrate the ESTIEM Spirit. By participating as a delegate, you may represent your Local Group in the Council Meeting and have a secure spot for the event. For more information, please contact your Local Responsible. Alternatively, you can also participate by applying to the following positions:
- Chairperson (1 spot),
- Secretary (3 spots),
- Voting Committee (2 spots),
- Sessions Coordinator (1 spot),
- Photographer (4 spots),
- Videographer (2 spots),
- Livestream Responsible (1 spot),
- Content Creator (2 spots),
- Extra Place
You can find all the brief descriptions about each position in the attachment. Please send your application until the 27th of August 2025 at 23:59 CEST. To apply for any of the aforementioned positions, follow this link and select what you are applying for.
ESTIEM forms can only be accessed if you log in to your ESTIEM account before opening the form!
Please keep in mind that due to limited availability, it is possible that you may not be selected for the role you are applying for. ESTIEMers can apply for as many positions as they’d like to, but it does not increase nor does it decrease their chances for getting accepted to the Council Meeting. Please note that there will not be any additional registration opportunities for extra places or other positions at a later time.
Local Group Nis will soon provide more information regarding crashers, but as a reminder, crashers are not participants of the Council Meeting and are therefore responsible for their accommodation and food. They will be provided in a limited amount.
Working Groups
ESTIEMers have once again the opportunity to apply to hold a Working Group, but only a limited number will be selected. For the selection you will need to present concrete goals and a plan to follow up the outcomes after the Council Meeting. Maximum 2 ESTIEMers can apply to hold a Working Group as the Co-leaders. If the Working Group is accepted, the Leaders that applied to hold it will have a secured spot for the Council Meeting. The applications will be held in a separate form that can be found below.
Application form for Working Groups at the LXXI Council Meeting Nis 2025
Best of luck to all!
To recap, to officially participate in Council Meeting Nis as a delegate or one of the open positions, you’re expected to take the appropriate action by Wednesday, 27th of August 2025 at 23:59 CEST.
APPLICATION FORM: Open Positions at LXXI Council Meeting Nis 2025
- To become a delegate, contact your Local Responsible. Each LR will appoint up to two delegates from their Local Group.
- To apply for an open position you need to apply via the form in this email.
Alongside either 1 or 2, you may also apply to hold a Working Group.
In case of any questions, problems with the form or any other inquiries, do not hesitate to approach us via vp-administration@estiem.org at any time. For questions regarding the Council Meeting, please approach us via cmcontact@estiem.org.
We are looking forward to reading your application!
Note: To access the sign-up form, you need to login to ESTIEMs Google Workspace. You can do this simply by logging into Google with your @estiem.org-email. If you’re having trouble with signing up, an attached PDF will explain the process of signing up using the SSO document.
See you somewhere in Nis!
On behalf of the Board of ESTIEM,
Tom Louis Landgraf
Vice President of Administration
36th Board of ESTIEM
Dear Local Responsibles,
I hope this email finds you well and excited for the upcoming Council Meeting! The official invitation for the LXXI Council Meeting Nis has been sent to the actives of our network. As announced, the Council Meeting will take place from 6th November to 12th November 2025 in Nis, Serbia. Now, it is time for your Local Groups to choose your delegates and register them on the portal.
Your Local Group may be represented by two people as delegates, and the period to register them on the portal starts today, 13th of August, and lasts until the 27th of August until 23:59 CET.
Local Groups are obligated by Membership Regulations to send delegates to Council Meetings and the Local Responsibles are responsible for their registration on the portal. You can learn about the Membership Regulations of ESTIEM in this document.
In case more members of your Local Groups are interested to participate in the Council Meeting, an additional email will follow and be sent shortly to active@estiem.org regarding the open positions.
The Council Meeting is the statutory meeting of ESTIEM and it takes place twice a year and brings together around 250 Industrial Engineering and Management students from 26 European countries. Many important decisions will be voted upon during this event. The delegates will represent your Local Groups, so please prepare your delegates properly for the Council Meeting and make them aware of the importance of their role while sharing the document How to be a Delegate.
Note: LR functionalities are only available when you log in via Single Sign On! This means that in order to add your delegates in the Council Meeting event on the portal, you need to be logged in with that.
In the attachment of this email, I have included 3 relevant documents to ensure the portal registration of delegates goes smoothly!
1. SSO – Single Sign On
2. LR Portal Navigation
3. How to register delegates on the portal?
In case of any questions, feel free to approach us via cmcontact@estiem.org or vp-administration@estiem.org
On behalf of the Board of ESTIEM,
Tom Louis Landgraf
Vice President of Administration
36th Board of ESTIEM
Dear ESTIEMer,
The Board of ESTIEM and Local Group Niš are honoured to invite your Local Group to join the LXXI Council Meeting of ESTIEM in Niš, Serbia from the 6th of November to the 12th of November 2025.
The Council Meeting is a statutory event of ESTIEM that gathers around 250 students from all parts of our network. This event is made up of several General Assemblies that allow Local Groups and active individuals to express their thoughts, concerns, and provide input on the network and ongoing work and is being enriched by training sessions, a city tour and night activities.
The Council Meeting provides a unique opportunity to contribute to the future of the network and stay informed.
Please find attached the official invitation letter to the LXXI Council Meeting of ESTIEM. Your Local Group may send two delegates. Therefore, considering knowledge about your Local Group and Central ESTIEM, ensure that you send the best possible representatives to be the face and voice of your Local Group. Registration period for the delegates is from the 13th of August to the 27th of August 2025.
Active ESTIEMers may also attend the event by applying for the roles of Chairman, Secretaries, Voting Committee, Trainers, Working Group Leaders, Livestreamer, Photographers/Videographers/Content Creators, and Extra Places as well as indicate their preference to take the role of Safety Contact Person (SCP). Additional information about the registration procedure and open positions will be provided soon.
The cancellation deadline for all participants is the 30th of September. If a participant cancels later than the mentioned date, the organisers reserve the right to request a portion of or the entire participation fee from the mentioned participant.
If you encounter any problem with the registration, please contact the Vice President of Administration, Tom Louis Landgraf, via vp-administration@estiem.org. We look forward to seeing you in Niš! If you have any questions, please do not hesitate to contact us via cmcontact@estiem.org.
Best regards,
Adrian Bösl
President
36th Board of ESTIEM
General Assembly Tools
Familiarize yourself with the tools we will be using during the General Assembly - or just watch Council Meeting from the comfort of your home.
Election Buddy
To vote on the necessary topics, we use a digital voting sheet that gets send to each Delegate through email.
Google Chats
We use Google Chats as an announcement channel and discussion platform during Council Meeting.
Livestream
The General Assembly will be livestreamed on YouTube every day! Click below to visit our channel.
Ensuring Safety
In every Council Meeting there is an appointed Safety Contact Person that ensures participants' safety, supports reporting of Code of Conduct violations, and promotes proper behaviour. To inform yourself about your rights you can also check out the following documents.
Frequently Asked Questions
If your questions are not answered after reading the FAQs, send an email to cmcontact@estiem.org.
What is a Council Meeting?
A Council Meeting will bring together 250 ESTIEMers from all corners of our network. During the Council Meeting, you will have the chance to develop yourself in training sessions, develop your Local Group in working groups and roundtables, and attend the General Assembly, the statutory meeting of ESTIEM. By attending the General Assembly, you have the opportunity to shape the future of ESTIEM by voting on applicants for positions in central ESTIEM and on projects and changes. You will also get informed about the latest developments in ESTIEMs Departments, Services, Projects, and Committees, as well as updates on the work of the Board. Additionally, this is the biggest opportunity to expand your network of IEM students in Europe!
How many participants will each Local Group be represented by?
Every Local Group can be represented by up to two delegates. The delegates are the official representatives of Local Groups. The period to register delegates is from the 13rd of August until the 27th of August 2025. Later applications will not be taken into account.
In addition to delegates, spots are reserved for various Council Meeting positions. You can check them out on the website or if you check emails sent to the network regarding open positions.
What does the Participation Fee cover?
The Participation Fee for LXXI Council Meeting Nis is 125 euros, it covers food, accommodation, transportation during the event, and activities included in the agenda.
Which open positions in the Council Meeting can I apply for?
For the open call for extra places, an email has been sent to the actives email list. You can find it in the Announcement Box above.
The positions will include, but are not limited to Chairperson, Secretary, Voting Committee, Sessions Coordinator, Working Group Leader, Photographer, Videographer, Livestream Responsible, Content Creator, Extra Place.
Can I apply for a position or project if I am not attending the Council Meeting?
Yes, you can apply by sending us video recording of your presentation! For more information, send an email to board@estiem.org.