As an Ambassador, you will be working on ESTIEM’s relations with other NGO’s, be in close contact with the Board and a lot of ESTIEM entities and expand your network of contacts while developing your presentation and communication skills.

Mission
Increase awareness and recognition of ESTIEM towards IEM Europe and bring value to the network, by representing ESTIEM in external contexts, facilitating existing collaborations and establishing new collaborations with other organisations.

Changes
This year, as the 37th Board-Elect, we are opening the new position of “Ambassador Coordinator”.

Main Responsibilities of Ambassadors

• Ensuring the representation of ESTIEM at relevant external events and that the learnings from that event are shared with the network
• Inviting externals to ESTIEM events, in collaboration with the Leaders and Local Group responsible for the respective event
• Promoting external opportunities among ESTIEMers
• Facilitating knowledge sharing and joint event offerings with other NGOs
• Exploring and establishing new partnerships with NGOs according to ESTIEM’s needs
• Ensuring the proper visibility of our partner NGOs within our network

Main responsibilities of the Ambassador Coordinator

• Being an Ambassador
• Coordinating Ambassadors
• Organising meetings and taking minutes
• Working on the strategic aspects of the Ambassadors together with the Board Responsible
• Writing Entity Reports

Notes

• Everyone considering applying for either the Ambassador or Ambassador Coordinator position must fill out the Mandate Plan Overview (MPO).
• If you are applying for the Ambassador position, you do not need to fill out the Team & Leadership section of the MPO.
• If you are applying for the Ambassador Coordinator position, you must fill out the Team & Leadership section of the MPO.
• Please be aware that the 37th Board-Elect of ESTIEM reserves the right to appoint you as an Ambassador, even if you have applied for the role of Ambassador Coordinator.
• Additionally, the 37th Board-Elect reserves the right not to appoint any Coordinator.

As the Leader of the Analysis Committee you will be responsible for making use of ESTIEM’s data. You will coordinate the development of dashBoards and work together with the Board or other entities to enable them to make use of our data. During your Leadership journey you will not only learn a lot about working with data, but also gain profound knowledge on Apache Superset, a leading open-source Business Intelligence platform in today’s world.

Mission
Support ESTIEM to make the decision-making more fact-based in order to help the organisation move forward, while supporting ESTIEMers in their professional development.

Main Responsibilities

• Working on current databases and visualizing them on Apache Superset
• Supporting relevant decisions based on data visualization
• Offering support for ESTIEMers who are willing to learn analysis tools and to work with data

Strategic Needs

• Continue the development and migration from Tableau to Superset as our new data visualisation tool
• Redesign the Committee responsibilities to enhance operational efficiency
• Develop more advanced event data analysis based on feedback forms submitted through the ESTIEM Portal

Questions for application:

• AC already does a lot of analytics on events. Which area do you think would be the most valuable for AC to start performing data analytics on and why?
• What improvement opportunities do you see regarding event feedback forms?
• How will you take over from your predecessor and ensure a smooth transition to Apache Superset? Please touch upon dashboard prioritization and workflows.

As the Corporate Relations Committee Leader, you will be involved with the institutional and corporate partners of ESTIEM. You will have a chance to gain experience in creating and maintaining sustainable partnerships.

Mission
The Corporate Relations Committee is responsible for creating,developing  and maintaining  academic and corporate partnerships that will contribute with value and support to the network.

Main Responsibilities

• Acquiring new partners (institutional or companies) through promotion of ESTIEM’s offers
• Securing financial and in-kind support for ESTIEM through strategic partnerships and long-term collaborations
• Maintaining strong relationships with current partners and ensuring that contractual agreements and deliverables are fulfilled (Customer Relationship Management)
• Developing and aligning value propositions (company workshops/trainings that add value to development of ESTIEMers) with ESTIEM’s Services and Events
• Organizing ESTIEM Hunt events & Master Fair

Questions for application:

• What do you think is the weakest point of CRC right now and how would you improve it?
• What are some underutilized income streams you would pursue to diversify our income?

As the EQ Leader you will be working on different aspects of event quality, analyzing and developing the quality in ESTIEM events, and coordinating the Event Quality team but also managing the ongoing operations and facilitating Local Group Exchanges.

Mission
The Event Quality Committee aims to work towards having a standardized Events’ quality improvement system, and consistent quality in ESTIEM events.” 

Main Responsibilities 

• Providing support in Event Organization towards various stakeholders 
• Working closely with VP of Activities, Service Leaders and Local Groups to develop the Event Quality
• Organising “Training Event Organisers” twice in the mandate
• Assisting the organisation of Services and Initiatives’ Coordination Meetings
• Developing content related feedback forms for every Service & Initiative with their respective Leaders
• Enforcing feedback collection on content within Services & reviewing feedback alongside Leaders
• Supporting Leaders refining value propositions for their services
• Supporting Leaders in questions on organising their events
• Setting up the process of connecting exchange partners, coordinate and improve event content for Local Group Exchanges

Strategic Needs

• Committee receives a new scope in close collaboration with VP of Activities
• Great skills of strategy execution and implementation required
• Great communication & Leadership skills needed to run diverse operations and keep close touch with Service Leaders

Questions for application:
What is missing from the current support that Central ESTIEM provides for Local Groups to organise events and what could be done/improved?

Being an EDC Leader is more than just organizing research and managing projects. It is about impacting IEM education, discovering Academic opportunities for IEM students and making a significant impact within the academic community!

Mission
Provide insights on IEM through conduction of research projects and support of the management of academic partnerships, in order to connect and inform the stakeholders in IEM Europe.

Main Responsibilities:

• Coordinating projects and teams: you will carry out diverse projects by selecting suitable ESTIEMers aligned with the committee’s goals and project needs. Examples include educational campaigns, international research support, IEM surveys and online events/conferences with Professors.
• Organising partnership events in collaboration with Universities and Professors.
• Developing the Academic Projects of the network by advocating IEM Students opinions and impacting the Academic Community
• Reporting about the latest developments in Education.

Questions for application:

• How can you improve the visibility and attractiveness of the Academic Opportunities provided by ESTIEM and Academic-related Institutions ?
• How has been your involvement in University projects previously and what’s your motivatation to be involved in research projects?

As Financial and Legal Committee Leader you will be involved in the financial and legal matters of ESTIEM. You will gain insight on the operational side in developing an investment plan and gain understanding on the importance and correct use of GDPR.

Mission
The Financial and Legal Committee is responsible for ensuring GDPR compliance, making financial analysis and contributing to the Investment plan realisation.  

Main Responsibilities

• Ensuring all data processing within ESTIEM aligns with GDPR, in collaboration with the Vice President of Administration
• Monitoring, advising and analyzing the budget with the Vice President of Finance
• Increasing financial awareness in the network and providing knowledge on financial documents (invoices, reimbursement form…)
• Assisting the Vice President of Finance with collecting investment ideas from the network
• Assisting the Board in reviewing legal documents (Internal Regulations, Membership Regulations, Statutes)
• Providing financial and legal knowledge for other entities when needed

Strategic Needs

• Rebuild team stability and spirit by establishing consistent workflows, regular check-ins, and clear task distribution
• Resume and revamp GDPR education across Local Groups and Central teams

Questions for application:

• Why do you think GDPR compliance is important, and how could it be improved within ESTIEM?
• Do you think FLC should adopt new objectives and why?

As Grants Committee Leader you will work on the obtention of European grants in order to financially support ESTIEM, and manage the already received grant. For these, Grants Committee reports the progress made towards the obligations tied to those grant. Lastly, as most European Grants give an overview of how ESTIEM is doing as an European Youth Network, you will be responsible for providing ESTIEM with these valuable insights.

Mission
Secures financial resources for ESTIEM, by identifying, managing and applying for a wide range of grant opportunities.

Main Responsibilities

• Evaluating the results and how ESTIEM is aligned with European Youth Goals
• Closer monitoring of the grant implementation through the year to improve the reporting process
• Researching grant possibilities (event-based or structural)
• Ensuring ESTIEM submits the deliverables according to the grant application
• Applying for relevant European Grant(s)
• Actively contributing to External Relations Sphere 

Strategic Needs

• The committee shall be further professionalised in operations
• Further improvement of knowledge transfer within the Committee to have a high performing team of grants writers that can produce cohesive results
• As ESTIEM has received multiple grants, the Committee shall increase collaboration with other entities in order to fulfil the grants’ requirements.

Questions for application:

• Which steps would you take to ensure ESTIEM fulfils all grants requirements considering the importance of the reporting?
• How will you gain the clear overview of the network needed for the grants and which entities will you need to work closely with?

Mission
Support all central ESTIEM entities in recruiting, onboarding, managing and developing their team members by facilitating recruitment processes, assessing stability and providing opportunities for development.

Main Responsibilities

• Driving talent development and growth opportunities for Central members
• Optimising and supporting Central recruitment processes
• Assessing central team performance and aligning member motivation

Strategic Needs

• Advance the automation of manual HR tasks by finalizing the HR database to polish the recruitment follow-up process
• Actively advertise and communicate the Central onBoarding process so it becomes standard practice throughout all Central teams.
• Develop and execute a structured framework for the talent development of Central members to encourage proactivity and long-term growth.

Questions for application:

• Developing people within Central ESTIEM is a huge potential. What is one concrete development program or initiative you would implement this year?
• How will you encourage proactive thinking and self-driven project management among your members?

Mission
The Information-Technology Committee is responsible for maintaining the IT platforms and infrastructure, providing security on all ESTIEM platforms and providing technical support to users.

Main Responsibilities

• Maintaining ESTIEM portals and all IT related platforms
• Ensuring proper functioning of the SSO and Google Spaces mail servers
• Providing technical support for all users
• Ensuring security on ESTIEM platforms

Strategic Needs

• Implement a continuous, personalized recruitment strategy to attract IT-knowledgeable individuals, as standard open calls have proven ineffective
• Ensure smooth daily operations and continuous support for Central while finalizing ongoing infrastructure updates.

Questions for application

• As the ITC Leader, effective project and team management is actually more critical than deep IT knowledge. How will you keep your team motivated and on track while managing a wide variety of individual IT projects?
• Standard Open Calls do not attract the IT-talented members we need. What personal approach or continuous recruitment strategy will you use to bring in capable new members?

Mission
The Knowledge Management Committee is responsible for sharing knowledge and experience within the network, properly managing ESTIEM drives and supporting the use of Elium as a knowledge sharing platform.

Main Responsibilities

• Maintaining and developing the knowledge management structure in ESTIEM
• Organising information and knowledge by storing it and managing its visibility
• Providing incentives for knowledge sharing and promoting a sharing culture in ESTIEM
• Administration of knowledge management tools

Strategic Needs

•  Train and onboard additional committee members to sustainably manage, update, and expand the ESTIEM website.
• -Improve project management to prioritize high-impact projects.

Questions for application:

• Come up with an activity to improve the knowledge sharing and sharing culture in ESTIEM?
• Managing the website is a newly integrated responsibility that requires more trained hands. What is your strategy for training current and new members to handle website operations?

Members  Committee’s  mission  is  to  assure  every  Member of ESTIEM follows the Membership Regulations and work on their activeness within the network – which includes assisting existing Members with possible struggles at a local level as well. Moreover, this Committee must monitor and support Guests and Observers on their  way  to  become a full Member. Lastly, the Members Committee also explores new opportunities in European Technical Universities in order to establish new Local Groups that would make the network more diverse.

Mission
Support Local Groups on their path to membership, monitor activeness, and identify opportunities for new Local Groups.

Main Responsibilities

• Assuring Membership Regulations are followed by Local Groups
• Being involved in the Local Group support strategy 
• Sending open calls within time before every Council Meeting
• Constant support of Guest and Observer Local Groups and monitoring their activeness
• Analysing growth opportunities for ESTIEM by managing incoming requests from interested stakeholders

Questions for applications:

• What do you see as the main flaw of the current state of the entity? How would you tackle it?
• Supporting Local Groups is a relatively new responsibility of MC, since there was a Task Group for it before (LGSS). Do you have any concrete ideas/plans of how you would like to provide that support to ESTIEM Members?

As Public Relations Committee Leader you will work on improving the Brand and image of ESTIEM; and work closely with the Vice President of Public Relations while having the chance to develop your own Leadership and PR related skills.

Mission
The Public Relations Committee aims to maintain the ESTIEM brand by creating and publicizing the necessary brand materials for this purpose and to support entities and local groups in order to increase the recognition of ESTIEM to its stakeholders.

Main Responsibilities

• Implementing the Brand Strategy of ESTIEM
• Managing ESTIEM’s social media channels, creating content and tracking KPIs
• Coordinating and supporting the team: leading the team, but also finding and giving them opportunities to learn and develop themselves
• Improving the working processes of the committee: working towards having a cohesive team with balanced workload
• Supporting Local Groups with their PR needs

Strategic Needs

• Rethinking the current Committee structure and the way it functions
• Improving internal promotion (of events, open calls, other opportunities)
• Close collaboration with all ER related entities on communicating the image of ESTIEM

Questions for application:

• Do you already have an idea of how PRC could/should be restructured? If yes, please provide an explanation.
• What do you believe is the best way of promoting opportunities internally (such as events, open calls, external opportunities etc)?

The Social and Environmental Responsibility Committee (SERC) raises awareness of sustainability and inclusion topics within ESTIEM by educating and motivating members to actively improve social and environmental responsibility both inside and beyond the network. The committee also helps create a safer, more inclusive environment while supporting the development and implementation of ESTIEM’s sustainability strategy, making it a strategically important body for ESTIEM and its external stakeholders, including the EU.

Mission
Connect, educate, and support ESTIEM in the making of initiatives relevant to Social and Environmental Responsibility (SER).

Main responsibilities

• Coming up with new and impactful initiatives on SER topics 
• Ensuring the implementation & reporting of grant related sustainability activities
• Coordinating the implementation of current effective projects
• Prioritisation of committee workload and resources

Strategic needs

• Innovate the Committee work and dynamics, increasing awareness and visibility of SER activities within the network
• Collaboration between external and internal entities

Questions for application:

• If you had to organise an activity focused on topics related to SER, which would you pick and which type of activity would you do? 
• Which entities would you work close with, in order to increase the impact and visibility of SERC within and beyond ESTIEM?

As the TC Leader, you will work with dedicated trainers and handle the operational tasks to sustain and develop the Community.

Mission
Trainers Community provides training sessions to ESTIEMers to help their personal and professional development while supporting the future growth of the community.

Main Responsibilities

• Supporting the future development of current Trainers and organizing Training New Trainers events
• Developing internal and external training opportunities
• Working to increase the quality of training sessions
• Increasing the awareness about Training Culture in the Local Groups and encouraging Trainers to deliver on a local level
• Developing, implementing and improving a structure to support the responsibilities above

Strategic Needs

• Ensuring a sustainable trainer pool to fulfill the network’s trainer needs.
• Increasing awareness about how to collaborate with TC within the network
• Increasing the motivation of trainers to deliver

Questions for application:

• What do you think the biggest problem TC is facing right now and how would you tackle it? 

Mission
The Safety Community purpose is to enhance the safety, well-being, and feeling of security for all ESTIEM members. The ultimate goal of this entity is to embed a culture of mutual respect, safety awareness, and accountability within and beyond ESTIEM.

Main Responsibilities

• Developing the pool of Safety Contact Persons  
• Establishing sustainable, transparent and accessible processes for proactive safety education of ESTIEMers 
• Developing and implementing Safety Contact Person Training Programme 
• Benchmarking and assessing internal needs